Privacy Policy

Privacy Policy

Last Updated: 04.11.2024

This Privacy Policy explains how Conferly ("we," "our," or "us") collects, uses, shares, and protects personal information provided by users ("you") when using our website, app, and related services (the "Services"). We are committed to ensuring that your privacy is protected and that your personal data is handled in compliance with GDPR, CCPA, and other relevant data protection regulations.

1. Data We Collect

Personal Information

We may collect the following types of personal information when you use the Services:

• Account Information: Name, email address, company name (optional), and password.
• Meeting and Contact Information: Business card scans, meeting details, contact names, phone numbers, email addresses, and notes associated with meetings.
• Payment Information: Subscription and payment details via third-party services (e.g., Stripe, Apple Pay, Google Pay).
• Device Information: IP address, device ID, browser type, operating system, and app version.
• Usage Data: How you interact with the app, such as which features you use and when.

2. How We Use Your Data

We use your personal data for the following purposes:

• To Provide and Improve Our Services: We use your information to deliver core features such as meeting summaries, contact management, and business card scanning.
• To Manage Your Account: Your account information is used to authenticate and personalize your experience within the app.
• Payment Processing: We use your payment information to process your subscription fees through third-party services like Stripe, Apple Pay, and Google Pay.
• Customer Support: We may use your contact information to respond to support requests and resolve technical issues.
• Legal Compliance: We may use your data to comply with legal obligations, such as responding to legal requests or regulatory requirements.

3. Legal Basis for Processing (GDPR)

Under the General Data Protection Regulation (GDPR), we process your personal data based on the following legal grounds:

• Performance of a Contract: To provide and manage your access to the Conferly app and its features.
• Legitimate Interests: To improve the functionality of the app and provide a better user experience.
• Consent: When you provide consent, such as opting into marketing communications or sharing your profile in the app.
• Legal Obligations: To comply with legal requirements and protect our legal rights.

4. How We Share Your Data

We may share your personal information in the following cases:

• With Service Providers: We share data with third-party vendors and service providers who help us operate our services (e.g., OpenAI for text summarization, AWS for storage).
• Legal Obligations: We may disclose your data when required by law or to protect our rights and the rights of others.
• With Your Consent: We share your information with others if you explicitly consent, such as when you make your profile visible in the app for networking.

5. Your Data Rights (GDPR and CCPA)

Under GDPR (for EU users):

• Access: You have the right to request a copy of the personal data we hold about you.
• Correction: You can request corrections to your personal data if it is inaccurate or incomplete.
• Erasure: You can request that we delete your personal data.
• Data Portability: You can request a copy of your data in a machine-readable format.
• Restriction of Processing: You can ask us to limit the processing of your data.
• Objection: You can object to how we process your data for legitimate interest or direct marketing purposes.

Under CCPA (for California users):

• Access: You have the right to request the specific pieces of personal data we have collected about you.
• Deletion: You have the right to request that we delete the personal information we have collected.
• Opt-Out of Sale: You have the right to opt out of the sale of your personal information (Conferly does not sell personal data).
• Non-Discrimination: You will not be discriminated against for exercising any of your rights under CCPA.

To exercise any of these rights, please contact us at info@conferly.com.

6. Data Retention

We retain your personal data only for as long as necessary to provide the Services or as required by law. You may request the deletion of your data at any time by contacting us.

7. Data Security

We are committed to ensuring that your data is secure. We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, or disclosure. All payment information is securely processed by third-party services like Stripe, Apple Pay, and Google Pay.

8. Children’s Privacy

Our Services are not intended for children under the age of 16, and we do not knowingly collect personal information from children. If we become aware that we have collected data from a child under 16, we will take steps to delete such information.

9. International Transfers

If you are located outside the European Economic Area (EEA), we may transfer your data to countries that do not have the same data protection laws. However, we will ensure appropriate safeguards are in place, such as standard contractual clauses, to protect your data.

10. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. You will be notified of significant changes via email or through the app. The date of the latest revision will be indicated at the top of this page.

11. Contact Information

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at: Email: info@conferly.com
Address: Rheinsberger str 76/77, 10115 Berlin, Germany

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